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The words in italics are words that you would need to change. Attaching a manuscript for the first time to a journal where you have never published before: When you meet someone face to face the first time, you probably take 30 seconds or less to form an impression of this person.
After, it will be very difficult for you to change this initial impression. In an email you can form a bad impression within just one second. If you use standard phrases see Chapter 22rather than literal translations, you will ensure that your email looks professional.
You will also minimize the number of mistakes you make in English. They also use phrases such as Thanking you, Sincerely yours and Respectfully yours, which are rarely used by British or American academics.
Sometimes Indians mix English words with words from their own languages for example, Yours shubhakankshi. Chinese students tend to address their professors in this way: The word Respectful or Honorable is the literal translation from a Chinese three-character word.
Surnames in Thailand only came into general usage inwhen King Rama VI decided that all Thais should have a last name. Every family had to choose their own last name.
Think how you feel when you see your own name is misspelled. Some names include accents. Although their name may contain an accent, they may have decided to abandon accents in emails—so check to see if they use an accent or not.
Dear Professor Smith, Your name was given to me by. I was wondering whether. Dear John Smith I am writing to. Dear John How are things? Whatever system you adopt, the first word of the next line must begin with a capital letter Your, How.
It is not used if you only have a normal degree. The following salutations would generally be considered inappropriate: Hi Professor Smith—The word Hi is very informal and is thus not usually used in association with words such as Professor and Dr, as these are formal means of address.
Dear Prof Smith—Always use the full form of Professor as the abbreviation Prof might be considered too informal or rude. Dear Smith—Anglos rarely address each other in emails with just the surname.
If you have had no communication with the person before, then it is always best to use their title. Also, even if Professor Smith replies to your email and signs himself as John, it is still best to continue using Professor Smith until he says, for instance: Please feel free to call me John.
However, many people in academia tend not to use such titles when writing to each other in English. In fact, what perhaps look like female names, may be male names, and vice versa. Likewise, Kenta, Kota, and Yuta are all male names in Japanese. If your own name is ambiguous, it is a good idea in first mails to sign yourself in a way that is clear what sex you are, for example, Best regards, Andrea Cavalieri Mr.
In addition, many English first names seem to have no clear indication of the sex, for example, Saxon, Adair, Chandler, and Chelsea. In this particular case, it is useful to remember that Anglos put their first name first, so Stewart will be the first name.
However, this is not true of all Europeans. Some Italians, for example, put their surname first e. In the far east, it is usual to put the last name first, for example, Tao Pei Lin Tao is the surname, Pei Lin is the first name.
The best solution is always to write both names, for example, Dear Stewart James, then there can be no mistake. Similarly, avoid Mr, Mrs, Miss, and Ms—they are not frequently used in emails. By not using them you avoid choosing the wrong one.
So, if you are writing to non-academics, be careful how you use the following titles: Mr—man not known if married or not Ms—woman not known if married or not Mrs—married woman Miss—unmarried woman If you receive an email from a Chinese person, you might be surprised to find that they have an English first name.
Most young Chinese people have English nicknames, such as university students or even teachers, basically anyone who has 2. They are simply used for convenience i.A previous version of this story misidentified the name of New Zealand Prime Minister Jacinda Ardern's partner as Clarke Gaylord.
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